Recording Information & Forms

The Recording Department is responsible for the filing of Conveyance, Mortgage, Miscellaneous, and UCC documents deposited in Bossier Parish. At the time the document is presented to the recording clerk, it is given a registry number with the date, hour, and minute of filing. Immediately after this process, the document is entered into the computer and scanned for an electronic image and put into the day book, which lists a brief description of the document and the initial parties involved. The documents are then pulled in to a Mortgage & Conveyance Indexing program where a full screen description of the document and the names of all parties are indexed. The day’s indexing is then checked for any errors then merged into the current year indexes for use by the public. One to two hundred documents are filed each day in Bossier and the recording and indexing process is complete by the following day.

Unlike most other states, original documents sent to the Clerk of the District Court and Ex-Officio Recorder are not returned to the sender. Section 2742 of the Louisiana Civil Code provides that documents deposited with the recorder become part of the parish archives. The filing party may obtain certified copies of the original documents with the Clerk’s endorsement at the time of filing from the Recording Department, after filing, the copies may be obtained from the Copy Department.